18
Mar

[COVID-19] INFORMATIONS FOR STUDENTS

Message from 25 January 2021
 
 
Dear students,

At the end of last week, I wrote to you to inform you about the conditions for the resumption of on-site classes for first year students.
We are living through terribly changing times by definition and received a ministerial circular with new instructions over the weekend.
Referencing President Emmanuel Macron’s announcements, the circular sets guidelines for a limited and progressive resumption of on-site classes for all students, within the limits of 20% of our overall reception capacity and within due respect of the applicable health measures. This would be the equivalent of a day of physical, on-campus presence for you per week.
For now, we have little information regarding the concrete implementation and implications of this decision. Several meetings with the University and the Rector’s office are planned during the week of 25 January. We hope to be in position to provide you with a clear vision by the end of the week.
We know you wish to come back to ESPOL and we, ourselves, are looking forward to meeting you again. We will do our best to welcome you back as soon as possible!

Until then, take care of yourself and your loved ones.

Best regards,
Alexis MASSART
Director of ESPOL

 

Message from 22 January 2021

Dear students,

We hope you are all well. We know how complicated and changing the situation is and has been over the last months. Today, we would like to update you with the latest information concerning the progressive resuming of on-site classes. Considering the constantly evolving situation, any change to the below measures will of course be communicated to you in the shortest possible time.

We would like to remind you that we are your disposal to assist you should you be facing any obstacles, whether personal, logistical or financial 24/7. You can contact us via email espol-covid19@univ-catholille.fr and telephone +33 (0)3.59.56.79.56. Additionally, we would also like to remind you that “All, tous les services de la vie étudiante” (All, all services to student life) stands by your side and offers day-to-day support: psychological assistance supervised by professionals, sport videos… as well as a free and anonymous Nightline, accessible 24/7.

TDs (Tutorials) and TPs (Practicals) will resume on-site from 1 February 2021 onward only for L1 students. This decision corresponds to the ministerial recommendations (MESRI, Ministry of Higher Education, Research and Innovation) and aligns with decisions taken at the Rectorat de Lille (Lille Local Education Authority) and Université Catholique de Lille’s levels. Health measures will be guaranteed in accordance with ministerial instructions.

LV1 and LV2 (Foreign language classes) will start online during the week of 25 January and continue on-site from the week of 1 February onward. LV3 classes will be taught online and, from a quick look, for the entire semester.

All L1 students having signalled being able to return on campus are therefore invited to do so. For students who cannot or do not want to be physically on-site, we will set up hybrid teaching for TDs and TPs (access will be via the course webpage on Icampus).

If your courses end after 18:00, you will have to:

  • Download and fill an exemption certificate from the Ministry of Interior’s website, or copy its text on a separate sheet of paper,
  • Carry your ID documents at all times,
  • Provide yourself with an ESPOL certificate which you can get from Céline DESPREZ (celine.desprez@univ-catholille.fr)

We remind all of you that ESPOL is bound to strict compliance with the decisions taken by the MESRI, the Rectorat de Lille and the Rector’s office of the UCL. Under no circumstances is ESPOL allowed to switch to full on-site teaching without their agreement.

We remain at your disposal should you have any question.

As a reminder, your preferred point of contact is: Edicnel Castillo (edicnel.castillo@univ-catholille.fr)

Looking forward to meeting and seeing you again.
 

Message from 11 november 2020

Please find here below the contact details of your preferred contacts during this lockdown period.

ACADEMIC AFFAIRS

If you have any questions regarding your schedules, absences, organisation of classes, work placement / internship agreements:

L1: Edicnel CASTILLO (edicnel.castillo@univ-catholille.fr)

L2: Michelle DEALET (michelle.dealet@univ-catholille.fr)

L3: Anne-Sophie BONNEL (anne-sophie.bonnel@univ-catholille.fr)

M1-M2: Anne-Sophie BONNEL (anne-sophie.bonnel@univ-catholille.fr)

PEDAGOGY

If you have any question concerning the content of your courses, mentoring, exchanges with your academic advisors:

espol-a-distance@univ-catholille.fr

ISSUES LINKED TO LOCKDOWN & EXCEPTIONAL AID

If you face technical (connection, etc.) or financial issues:

Oliwia.baran@univ-catholille.fr

Aurelie.seiler@univ-catholille.fr

SOLIDARITY COMMISSION:

If you wish to submit your application or need more explanation about the process:

Laurie.vanhuysse@univ-catholille.fr

COVID-19

If you show symptoms, have been in contact with an infected person or just have questions:

Espol-covid19@univ-catholille.fr

INTERNATIONAL EXCHANGES

If you have any questions pertaining to your international exchanges and departures:

Espol-outgoing@univ-catholille.fr

All the ESPOL team continues working from home and remains at your disposal should have any question.

Please do not hesitate to contact us, do not let a question remain unanswered, we are here for you.

 

Message from 7 september 2020

Specific provisions concerning the 2020-2021 academic year under the Covid-19 contingency plan

1/ General overview

While the state of emergency has been lifted, the Covid-19 crisis is not over and ESPOL is required to adopt special measures to guarantee the safety of its students and enable them to continue their studies in good conditions.

These measures are based on the French government memorandum of 11 June 2020 (Circulaire – Orientations pour les opérateurs MESRI relatives à la préparation de la rentrée universitaire 2020), on law no. 2020-856 of 9 July 2020 pertaining to the lifting of the state of emergency, and on the Institut Catholique de Lille appendix relating to health safety measures applicable in the situation of a progressive easing of lockdown restrictions caused by the COVID-19 epidemic.

This purpose of this document is to clearly explain to students what conditions will apply when they return to campus for the 2020-2021 academic year. It is likely to be regularly modified as the situation and government recommendations evolve.

ESPOL has had a crisis unit in place since the beginning of March 2020. An e-mail address specially dedicated to the management of the current crisis and operational 7 days a week is available to students, their parents and instructors: espol-Covid-19@univ-catholille.fr

2/ Logistical aspects: Security measures

The health regulations applicable on campus are based on maintaining physical distance, respecting preventative measures, restricting the mixing of users, and the cleaning and disinfecting of facilities and equipment.

Specifically, ESPOL asks students and staff to comply with the following rules in all collective spaces:

  • Maintain a distance of at least 1 meter from others.
  • Avoid hugging.
  • Don’t shake hands.
  • Avoid face-to-face conversations at a distance of less than 1 meter.
  • Wash your hands very regularly with soap and water.
  • Wear a mask in all enclosed common areas (corridors, stairwells, toilets, halls, lifts, etc.).

In classrooms:

  • In amphitheatres, every second seat will be left empty.
  • Wear a mask in amphitheatres and TD (tutorial) rooms.
  • In TD (tutorial) rooms, a distance of 1 meter will be maintained between each student.
  • Circulation paths will be implemented in the amphitheatres.
  • Classrooms will undergo enhanced cleaning in keeping with a protocol communicated to all cleaning staff.
  • Potentially contagious waste (tissues, paper towels, etc.) will be collected with the greatest care and disposed of in the general waste collection.
  • Hand sanitiser dispensers will be placed near each building entrance. Liquid soap dispensers will be available in toilets.

The course schedules are designed to limit student flows as much as possible. Students of a given group will remain in the same classroom insofar as possible.

3/ Adapted teaching conditions

The start of the academic year has been postponed to 14 September 2020 in order to welcome students in better conditions. The Toussaint holiday week is maintained, and exams will take place as usual before the Christmas holidays.

As the maximum number of students admitted to classrooms and TD rooms has been redefined, ESPOL will temporarily divide courses between on-site and remote sessions without this having any impact on the quality of the educational programme, and while taking care to ensure equal treatment between all students. Consistency will be maintained between face-to-face teaching methods on the one hand and remote teaching methods on the other.

Bachelor’s degree year 1 lectures will all take place on site in order to limit the risks of students disengaging with their subjects.

In Bachelor’s degree year 2 and 3, some classes will be held on site and others remotely. The teaching conditions will be clearly defined in the students’ schedule.

Some classes will be held twice to enable smaller groups of students to attend in amphitheatres.

Master’s classes, in small groups, will take place primarily on site.

The Khôlles will be maintained on site, making sure to leave time to air offices between two students.

Language classes will be held in small groups, alternating face-to-face and online teaching (week A face-to-face and week B online for group 1 and vice versa for group 2).

As hosting and teaching students on site will be the main priority in the use of facilities, the scientific meetings will be held exclusively online in the form of a webinar during semester 1.

Exams will be held on site insofar as possible; some exams may be held online. In case of a return to lockdown conditions, classes will be held 100% online.

4/ Internships

Although preference should be given to remote internships when the nature of the internship allows, it is nevertheless possible to carry out an on-site internship.

Internship agreements will clearly specify the sanitary measures to be observed and the host organisation will agree to scrupulously comply with the protocol published by the French Ministry of Labour. Should it fail to do so, it will be possible to refuse the internship as a precautionary measure to ensure the student’s health and safety.

Doing an internship abroad is possible as long as the host organisation undertakes to observe health and safety measures.

Under the terms of Article L.124-14 of the Education Code, the host organisation may not entrust tasks to an intern that are dangerous to his/her health or safety. On this basis, the host organisation could be held responsible if the safety guidelines relating to the pandemic were not implemented or fully compliant.

Under the terms of Article L. 124-17 of the Education Code, in the event that the host organisation questions the health and safety conditions applicable to the intern’s activity, ICL and ESPOL will report the former to work inspectors.

The students’ direct contact for internships is the career centre: careercenter@univ-catholille.fr

5/ International exchanges

In principle, international exchanges are being maintained. However, depending on local health recommendations and the decisions of partner universities, the exchange semester may be cancelled. In some cases, students may be offered a postponement of their exchange or be given the opportunity to follow the courses of the foreign university online.

ESPOL will host incoming students in compliance with health regulations.

6/ Student support

The measures implemented during the lockdown phase to support students will remain in effect: food aid, particular attention given to students with disabilities, students facing difficulties with IT access and usage, and students who work.

The CPSU (Centre polyvalent de santé universitaire) receives students for medical consultations but also for appointments with the social worker, etc.

The Academic Advisors are the students’ primary contacts in the event of learning difficulties: françois.briatte@univ-catholille.fr and benjamin.bourcier@univ-catholille.fr.

The e-mail address espol-covid19@univ-catholille.fr is available to students for any questions concerning the health situation.

A pre-semester orientation session will be set up to inform students and make them aware of health measures. Particular attention will be paid to new students.

A survey on the needs and concerns of ESPOL students will be carried out during the semester.

Any form of abusive or malicious use of the current situation will be severely sanctioned.

Message from 3 april 2020

Communication to all STUDENTS

Dear all,

You will find here below further information regarding your exams but, first, a reminder to all of you. Please refrain from making jokes and spreading fake news on social networks. The current situation is already critical and tensed enough for you not to lose your time casting doubt over subjects as important as the exams. Exams will take place, as planned, in late April. Your continuous assessment marks will NOT be the sole ones taken into account for validating your semester.

Exams schedule

You will find attached un updated version of your exams schedule. Read it carefully as some change were made on duration and modes of exams. Most of the exams will take place on Moodle. Those exams notified “via the Office of Academic Affairs” will be conveyed to you via a piece of Agora news. Subject and attached instructions will be in said piece of news. You will have to return your written production in a Word format to an email address previously communicated, within the time given for the exam. This process has recently proved very efficient for exams or resat DS.

Mock exam

Your teachers will contact you to offer you a mock exam, i.e. a simulation under real conditions before the true exam day.

Students with specific situations

The Office of Academic Affair will provide the teachers with:

  • The list of all students enrolled in their classes, for absences monitoring during the exam and written exam submission,
  • The names of students with disabilities, along with the measures they benefit from. Please do not worry, you will benefit from the same measures you would have in a regular on-campus written exam,
  • The name of students facing technical/digital difficulties (who informed us via espol-covid19@univ-catholille.fr address) for whom we might not find a solution beforehand,
  • The name of students in a time zone with significant difference from France who may not be able to connect at a reasonable hour for the exam – IF YOU HAVE NOT DONE IT YET, PLEASE LET US KNOW ASAP using espol-covid19@univ-catholille.fr. Please specify your physical location and the time difference between your time zone and Lille’s.

Your exam

The following elements must be included on your written exam:

Your class – L1 Euro or L2 RI or M1 (for instance)

Title of the discipline

Teacher’s Name/Surname

Date of the exam- xx/04/20

Your student card number – 2xxx123456 and your names/surname

 

We trust you to observe the rules that normally apply for exams, particularly the absence of communication between students and no-plagiarism. You would respectively lose time and risk a 0 mark.

In case of technical issues during the exam, please do not panic. You can contact us at espol-covid19@univ-catholille.fr so that we can offer you solutions, depending on your situation.

All this information will be specified again in the amendment to school rules, to be sent out to you in the coming days –  Disposition d’urgence relatives à la continuité des activités d’ESPOL prises dans le cadre du plan de lutte contre le Covid-19 (Emergency measures pertaining to the continuation of ESPOL activities taken in accordance with the pandemic plan against Covid-19).

We wish you all a good final week of classes. We are conscious of the efforts everyone makes to adapt. Hold on. Good luck and stay safe.

 

Message from 27 March 2020

MESSAGE FROM SCHOOL MANAGEMENT AND PEDAGOGICAL COMMITTEE

We would like to confirm that, as much as possible and on condition that there is no negative evolution of the health situation, we will:

  • Observe the academic calendar planned for the end of this year
  • Maintain the exams period and planning that were previously established
  • Rely on remote exams taking the form of Moodle exams under time limit (timed online exam)

Given the current circumstances and overall uncertainty over the duration of containment, these decisions seemed reasonable to us and will enable everyone to organise oneself.

You will of course be kept aware about the organisation of each test. You will able to log in to download your subject, work on it and log in once more to upload your written production.

Teachers will have the list of all registered students for the exam, including students benefitting from an additional 1/3 time for written exams. The content and duration of exam will likely be adapted in the end ; we are waiting for each teacher to confirm his/her availability on the given time slot.

We are conscious of the adaptation efforts required by the current situation and thank you for these efforts you make to follow the final parts of the programme as best as you can.

We would like to express once more our total commitment by your side.

Wishing you all well,

The School Management and Pedagogical Committee

LAST MINUTE INFORMATION – OFFICE OF ACADEMIC AFFAIRS

The L3 DS tests planned for the 31/03 week are cancelled. Only your continuous assessment (“contrôle continu”) marks will be used in calculating your semester’s average.

ALL TD non-attendances in January/February will exceptionally be excused. Those which took place since the beginning of March were already excused, given the then partial and now total containment. This does not preclude you from attending all the online TD classes your teachers took the time to organise during the past weeks. There will therefore be no exclusion from exams.

Message from 17 March 2020

Dear students,

Following the decisions made by the President of the French Republic, the Institut Catholique de Lille suspends all on-site courses from Saturday 14 March 2020 onward, on the whole of its campuses. From Monday 16 March onward, access to our campuses will be restricted to staff only, to guarantee pedagogical continuity.

Teleworking is generalised to all University functions and sites, starting from Tuesday 17 March 2020 08:00am. As a consequence, we will all work remotely – students, teachers, administrative staff – and we must find together a new professional and personal organisation.

Your schedule remains the one already encoded in Hyperplanning – please keep the good habit of checking it on a daily basis. We thank you for your patience during the implementation of remote teaching for the first classes of the 16/03 week.

Please keep checking as well the pedagogical platforms used by your teachers. If your teachers have not used a platform or any other communication tool with you since the beginning of the semester, they will send you, one way or another, course material(s) – written, audio, video documents or reading instructions, exercises, etc. So please keep an eye on Hyperplanning, the pedagogical platforms (Moodle, Teams or any other), your Agora news, your name.surname@lacatholille.fr and private email addresses.

The L1 khôlles will proceed as scheduled. They will take place via Skype or any other remote video conference system. We invite you to get in touch with your khôlle teacher as soon as you receive this message to exchange your IDs and choose your preferred communication systeml. Naïma Guenaoui will send you your subject via email, 8 days before the date of your planned khôlle.

Supervisions of L3 research dissertations (mémoires de recherche) will also be done remotely (Skype…). Please get in touch with your supervisor to agree on practical details. The L1/L2 students who were absent at the DS exams but provided due justification or were quarantined will soon be informed regarding the ways and means to resit these DS.

The M2 ‘Diplomatie en pratique’ (Diplomacy in Practice) exam scheduled for Saturday 21 March in the morning will take place as planned but in a remote manner. It will likely last for 3 hours instead of 2 to enable you to work on digital rather than paper formats. Please check your news at the beginning of the week for logistic details.

Any student (M2 or special case) currently in work placement abroad must imperatively fill in and return the attached “décharge de responsabilité” (liability release) form to the Academic Affairs (service des études).

You will find it below :

 Décharge de responsabilité/Liability release

Any document you may wish to communicate to us can be send by post or by email – ESPOL 60 boulevard Vauban, CS40109, 59016 Lille.

For any question pertaining to your classes’ pedagogical content, as usual, please contact your teacher. For any other question, the Academic Affairs contacts details are:

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